Reporting Instructions for NEW Research and Education, Professional Development, and Graduate Student Projects
About Registering New Projects
Your recently approved SARE project cannot officially start until it is REGISTERED, by posting certain sections of your original project proposal on line. This is not at all difficult, but it must be done before funds are released. Once you have registered your project, it will be available and searchable for public viewing as part of the SARE Project Data Base. Each year you will submit annual reports and, eventually, a final report to make a complete public record of your project activities.
How to Register
Once you receive notification that your proposal has been funded there are a couple of things that you will need to do so that you can submit your reports.
You will receive an email from MySAREMailer explaining that your project has been added to the MySARE reporting web site. The message will contain a Project Number and Code which you will need. Once you receive that email and have your Project Number and Code, go to www.sare.org/mysare/login.aspx and register as a user by clicking on the Register button. Fill out the form and make sure you remember your Username and Password, as these will be used later on when you access your project information to submit annual and final reports.
When you get to the Confirmation screen, click on Go To MySARE.
Under “My SARE-Funded Projects” click on “Retrieve New Project.” You will need to type in the Project Number and Code and then click on Add Project.
You should now be at the page with your name followed by MYSARE. The first thing you will need to do is fill out the Project Overview information. Type in the title of your project from your proposal and the amount of SARE funds received. Click on the Save General Information button.
Click on the Add a Participant button and fill out forms for each person that is a key participant on your project.
Click on the Add/Modify button under Project Profile and fill out both pages of this form. This information is critical to allow users to search the SARE Projects Database.
Click on the Create New Proposal Narrative button and copy and paste the Summary/Abstract and Objectives/Performance Targets from your proposal.
When you are finished with the Project Overview section click on Submit for Approval. This will send a message to the Regional Administrator.
If Problems Arise
Resolve any questions about using the reporting template early on, since this template will be used to submit annual progress reports as well as your final report. Reports not submitted on time may delay the payment of invoices and your dean will be copied on second requests for delinquent reports. If you have any problems send an email to Kim Kroll, email@example.com.